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Administrative Assistant

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We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

Duties and Responsibilities

  • Maintain positive and professional staff and client relationships; welcome and greet clients and office guests
  • Support office staff and executives with general operational tasks; perform general accounting and bookkeeping duties
  • Plan and schedule meetings, presentations, and other office related events; send reminders regarding upcoming appointments
  • Suggest changes to office task workflow to improve efficiency
  • Answer phones in a professional manner and direct calls to appropriate persons or take detailed messages
  • Schedule travel arrangements
  • Manage communication of information in and out of the office; type out correspondence letters, emails, memos, etc. (paper and electronic); prepare outgoing mail and packages for executives
  • Assist in preparation of presentation materials
  • Monitor and maintain office equipment; repair or replace malfunctioning equipment and hire technicians when required
  • Monitor office supplies; order and re-stock as needed
  • Ensure office is kept clean and organized at all times

Requirements and Qualifications

  • High school diploma or GED equivalent required
  • 2+ years experience as an administrative assistant
  • Fast, proficient, and accurate typist
  • Extensive knowledge of Microsoft Suite and other administrative programs
  • Outstanding communicator, both orally and written
  • Excellent customer service skills
  • Self-starter who works well independently
  • Ability to prioritize given tasks and work efficiently towards completing them
  • Familiar with common office equipment (printers, copier, fax, etc.)
  • Detail-oriented and exceptional organizational skills
  • Experience with complex file management
  • Strong problem solver and analytical thinker
  • Professional demeanor

Salary:

$49,983 / Year


Posted: June 15, 2019
Closes: August 14, 2019