What if you could redefine what's possible? With us, you can.
With us, you can. You want Purpose. Growth. Opportunity. People who get it.
We are the home of ambitious, passionate, and innovative world shapers.
With an unmatched breadth and depth of engineering, advisory and science-based expertise, our global minds unite to power local solutions.
We are pathfinders and impact makers.
We are Visioneers.
We are WSP
The Opportunity
Build the Future with Us

As an Office Administrator; you will play a key role in creating a welcoming, safe, and well-functioning office environment across our Canadian locations. In this role, you will be the first point of contact for visitors and employees, supporting day-to-day office operations while contributing to an exceptional workplace experience. This role follows an on-site work model, with an expectation of in-office presence five (5) days per week during weekdays.
Your Impact

• Welcome and direct clients and visitors in a cordial and professional manner.
• Answer phone calls through the MS Teams platform and respond to maintenance and security requests.
• Maintain, reserve, and help clean conference rooms while supporting client catering requests.
• Monitor logbooks, issue visitor badges, manage office supplies, and support workstation setup, staff lockers, and parking directions for personal and company vehicles.
• Distribute and manage security cards for staff, ensuring cardholder agreements are completed and signed, including employee arrivals and departures.
• Support the Facilities team with service request management across all offices.
• Maintain a clean, tidy, safe, and functional reception area.
• Manage the distribution and collection of mail, packages, invoices, and cheques.
• Maintain employee floor plans and support the use of Flowscape in designated offices.
• Provide general administrative support as requested by the Regional Facilities Manager.
• Manage coffee stations and support visitor user experience including Wi-Fi access, monitors, and connectivity.
• Manage office supplies ordering and distribution and enter walk-in complaints into the service register.
• Complete other assigned tasks as required.

The Skills That Set You Apart

• More than one year of experience in reception or a similar administrative role.
• Excellent communication and interpersonal skills with a professional telephone manner.
• Ability to be proactive and provide courteous and prompt service to clients.
• Proven ability to handle sensitive and confidential information with discretion.
• Flexibility and ability to multitask effectively in a team environment.
• Intermediate working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook.
• Ability to communicate in French is considered an asset.
• Organized, accessible, able to recognize priorities, and able to work with minimal supervision while adopting a "Best for WSP" approach.

Why Choose WSP?
Why Choose WSP? We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home.

• Proudly Canadian - we are a Top 100 Employer in Canada for 2026.
• A global community of brilliant minds - your next idea, mentor, or opportunity is always within reach.
• Limitless opportunities start here. Whether it's across the country or around the globe, we help you tailor your role to match your ambition - because your growth drives ours.
• Flexible work, real balance - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours.

#WeAreWSP
Compensation
AB, BC, NT, NU, SK & YT: $50,500 - $66,800
MB & ON: $46,000 - $63,400
NB, NL, NS, PE & QC: $45,600 - $60,500

Disclosure:
The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes.
Ready to Shape the Future?
Apply today and discover how WSP can help you redefine what's possible - for your career, your community, and your future.

#LI-OnsiteAt WSP, we exist to shape communities to advance humanity.

It's why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what's possible and shape what comes next. We are Visioneers.

As one of the world's leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact.

At WSP, you'll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose.

Join us.

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here .

Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. Full details here .