Line of Service
Internal Firm ServicesIndustry/Sector
IFS - AdministrationManagement Level
AdministrativeJob Description & Summary
A career as an Office Services Administrator, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You'll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.
Our team is led by the national administrative services team that oversees executive assistants and team assistants, administrative support concierge, dual support specialists, office services, document production, meeting and events, and project management. You'll help our team with calendar management, internal and external client scheduling, travel arrangements, expense reconciliation, client or account research, report generation and review, and routine communication management.Responsibilities
At the Administrative level, you'll support our engagement teams from strategy to execution. Specific responsibilities include but are not limited to:Proactively support the market team and provide necessary support to internal teamsServe as the internal \"single point of contact\" for administrative needsArrange travel, schedule meetings, prepare agendas, and respond to routine correspondenceMaintain records or files and respond to visitors and telephone callsProvide services in a manner that demonstrates the highest levels of quality, accountability, and teamwork1 year contract positionResponsibilities:
The Office and Services Administrator is expected to provide distinctive process, coordination and customer support, to be solution oriented with attention to detail and accuracy, and to contribute to a positive, collaborative and professional customer service environment. The Office and Services Administrator may be required to work flexible hours, sometimes outside of traditional business hours given extend ed work hours of customer base.
Dropping off/picking up materials between partners/departments: Copy Centre Mailroom Reception Legal Services (including OGC)
Printing/copying/scanning: Printing documents for partner and Virtual Admin (e.g., memo to review) Verifying quality/quantity of reprographics projects Scanning to partner and Virtual Admin(e.g., out-of-pocket receipts, handwritten edits)
Meeting Coordination: Confirm number and quality of hard-copy materials and distributing, as appropriate Assisting V irtual A ssistants with office-specific recommendations to best serve partner/client needs, e.g., collection of meeting materials post-meeting as required Document preparation: Monitoring physical custody of documents in process and apprising V irtual A ssistants of status Copying, proofing physical copies, and packing documents, etc. Shepherding engagement letters and other hard-copy documents through review, signature and/or delivery
Visitor escort/hoteling: Escorting PwC and non-PwC visitors Assisting partner with hoteling/and security pass issues Requirements: High School Diploma Required Undergraduate Degree (e.g., BA, BS) preferred Minimum of 1-3 years' external business experience, with demonstrated skills in event support Knowledge of Cvent event management system desirable Advanced technical and technology proficiency skills Strong critical thinking and problem solving skills Ability to work independently or as a contributing member of a team and handle complex tasks with minimal supervision Excellent verbal and written communications skills Demonstrates productivity, initiative, attention to detail and quality, ability to multi-task, team focus Customer service mindset; effective interpersonal skills, good verbal and written communication skills Ability to work on multiple projects simultaneously, prioritization and project mgmt skills are necessary to meet customer deadlines Proactively seeks instruction, feedback/coaching to accelerate learning and professional development Ability to deal with confidential or sensitive firm or client data Flexibility to work outside of normal business hours (8:30 - 5:00) including variable hours and overtime will be required. Education
(if blank, degree and/or field of study not specified)
Degrees/Field of Study required:
Degrees/Field of Study preferred: Certifications
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0%Available for Work Visa Sponsorship?
NoGovernment Clearance Required?
NoJob Posting End Date
PwC is committed to building a diverse workforce representative of the communities we serve. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply.