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Partner Administrative Assistant

Calgary, AB
Full Time
2 days ago

You've got big plans. We have opportunities to match, and we're committed to empowering you to become a better you, no matter what you do.

When you join KPMG you'll be one of over 227,000 professionals providing audit, tax, advisory and business enablement services across 146 countries.

With the support to do things differently, grow personally and professionally and bring your whole self to work, there's no limit to the impact you can make. Let's do this.

Overview of the opportunity:

The KPMG team has an exciting opportunity for a self-motivated Administrative Assistant to join the Calgary office in a permanent position. In this role, you will combine your strong organizational skills and stakeholder management to provide executive level support.

  • Maximizes the value of Partner time by proactively identifying and taking accountability for all administrative matters.
  • Understands business needs, manages service delivery, mitigates issues, and brings solutions.
  • Understands KPMG business processes and proprietary systems in order to execute, or effectively delegate, work.
  • Operates with a large degree of autonomy and independently completes high quality work to meet established goals.
  • Handles highly sensitive and confidential information requiring a high level of discretion.

What you will do

Client Relationships
  • Ensures all client communications are responded to in a timely fashion. Independently actions on routine enquiries and escalates complex client enquiries to appropriate parties based on knowledge of practice/structure and work process.
  • Professionally interacts with clients as directed.

Inbox Management - Monitors Partner's email inbox. Flags and prioritizes based on urgency and subject matter.

Calendar Management - Pro-actively looking ahead and Manage Partner's calendar/schedule, maximizing the best use of their time by managing requests and commitments through sorting, filtering and prioritizing requests, while ensuring deadlines are met. Proactively and independently identifies, resolves, and manages calendar conflicts.

Marketing - Works with marketing team assisting where required; email distribution, client event communications. Manages Partner's contacts, opportunities, and compliance with Canadian Anti-Spam Legislation ensuring they are current. May manage or support proposal process in collaboration with marketing resources.

Communication - Creates, reviews, and distributes various communications for Partners. Handles routine communications on behalf of Partners and reports on actions taken.

Reporting - Manages regular and ad hoc reports as requested.

Document preparation - Assists Partners with coordinating, creating, preparing, editing, and proofreading all standard and non-standard documents, reports, presentations, and correspondence using MS Office suite

Meeting support - Attends internal meetings as requested by Partners, takes meeting minutes, and summarizes action items. Follows-up on action items following the meeting.

Travel Management - Handles complex travel arrangements and reservations as required, both domestic and international, including handling business visas and other explanation, clarification, and diplomacy.

Meeting Management - Coordinates and manages the scheduling of client meetings, leadership meetings, and events (conference calls, video conferences, in person, etc.). Plan and organize meetings and events as required including logistics/securing meeting space, catering, and document prep. Compile, transcribe, and distribute minutes of meetings when required and follows up on action items.

Expense/Time reporting - Completes, reconciles, and ensures timely submission of time and expense reports for the Partner.

What you bring to the role

  • Minimum 2 years' experience in a similar role, working in a professional environment and/or equivalent combination of education, training and experience
  • Significant relevant experience in managing and supporting Senior Leadership (preferably gained within a professional/corporate services environment)
  • Excellent commitment to providing quality and responsive customer service
  • Outstanding time management, problem solving and organizational skills gained in a high volume environment with competing demands and constant changes
  • Proven ability to take responsibility and ownership for tasks
  • Advanced Microsoft office skills (Word, PowerPoint and Excel)
  • Proven team player with the ability to create strong working relationships at various levels and a flexible approach to their work
  • Superior communication skills whilst maintaining the highest level of personal and professional integrity

Our Values, The KPMG Way

Integrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters

KPMG is committed to the health and safety of our people, clients and communities. With this commitment in mind, KPMG complies with all public health mandates (provincially and/or federally, as applicable) and has implemented various safety measures, including a COVID-19 Vaccination Policy. KPMG's COVID 19 Vaccination Policy requires all employees to be fully vaccinated if they wish to or are required to attend a KPMG office and/or other congregate settings in the course of their duties (such as client sites or third-party venues).

As this role requires occasional or consistent attendance at a KPMG office and/or congregate setting, the successful candidate must be fully vaccinated (i.e. have received all doses that are recommended by Health Canada, including any boosters) and must provide KPMG with proof of vaccination. KPMG will provide reasonable accommodation if the successful candidate cannot be vaccinated due to grounds protected by human rights legislation in their province of employment.

KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice.

For general recruitment-related inquiries, please contact the HR Delivery Centre at .

If you have a question about accessible employment at KPMG, or to begin a confidential conversation about your individual accessibility or accommodation needs through the recruitment process, we encourage you to contact us at or phone: 416-777-8002 or toll free 1-888-466-4778.
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