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Service Administrator

Calgary, AB
Full Time
6 days ago

Company: Finning Canada

Posting End Date: Jul 31, 2019

Number of Opening: 1

Worker Type: Permanent

Position Overview: Responsible for support of the overall service process and management of time entry within the service department

Job Description:
Major Job Functions:
  • Accurate daily time entry for the service department hourly employees
  • Support the Customer Service Advisors in the management of service process and customer communication
  • Opening of Maintenance Customer Orders
  • Prepare and send the invoice to customers for completed work
  • Accountable for the open to invoice and average age of timecard entry
  • Accountable for accuracy and timely coding of accounts payable, expense reports, time sheet entry, attendance and vacation time recording
  • Accountable for accuracy and timely national safety code log submissions
  • Accountable to support the Service Work in Progress process and to identify the aging of work orders
  • Accountable for tracking near miss and incident reporting for the branch

Specific Skills & Knowledge:
  • Self-motivated and ability to work with minimal supervision
  • Strong organization, prioritization and time management skills
  • Strong verbal and written communication skills
  • Strong interpersonal skills
  • Strong attention to detail
  • Understanding of what to do with PI / PS letters
  • Understanding of Service Work In Progress (SWIP) management
  • Understanding of all policies related to the service department
  • Understanding of CAT / Non-CAT / warranty types
  • Understanding of the collective agreement as it relates to time entry, expense reports and meal allowance

Education & Experience:
  • Grade 12 education at a minimum
  • Post-secondary education in a related discipline considered an asset

We are committed to diversity at Finning, to building and sustaining a diverse and inclusive workforce and as an equal opportunity employer we encourage applications from all qualified individuals. Finning does not discriminate against applicants based on genders, races, national and ethnic origins, religions, ages, sexual orientation, marital and family status, and/or mental or physical disabilities.